A.E.C.C COMMUNICATION ENGLISH WRITING SKILLS UNIT 5 NOTES

WRITING

Writing Is An Essential Human Activity Which Came Into Existence
Much Later Than Speech As Writing Is A Graphical Representation Of Speech .
Writing Is A Competence Which Can Be Inculcated With Practice.
When One Writes Poetry As One Has A Natural Inclination To Write
Poetry But When One Writes An Assignment Or A Term Paper 1 Does
It Because Of An Academy Necessity

WRITING PROCESS

PRE WRITE
WRITE
RE WRITE

Pre Write -

Pre-writing Is A Process Which Comes Before The Actual
Writing Begins While Writing Any Assignment For Term Paper It Is
Presumed That There Must Be Something Very Significant That
Needs To Be Written.

One Should Figure Out The Aims And Goals Of Writing
One Should Gather All The Available Information And Data On The Subject One Decided To Write on.
One Should Decided To Arrange Words, Sentences And Style Of Writing
While Writing An Assignment Or A Project There Is Deadline That
Is Given To Us And We Need To Plan Our Writing In Such A Way So
As To Meet The Deadline And Also Follow The Word Limit
Instructions Given By The Teachers And Evaluators

Write -

Once The Relevant Information And Data Has Been Gathered
And A Rough Structure Of The Argument Is Decided It Is The Time To
Launch Oneself Into The Actual Process Of Writing.

Rewrite

Rewriting Is The Final Step Of The Writing Process And One
That Is Essential To Successful Writing This steps Requires That One
Revise The Rough Draft And Edits.

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NOTE MAKING

Note Making Is An Exercise That We Need To Do As It Is A Key
To Success In Academic As Well As Professional Fields. It Is
Always Better That We Make Notes Which Can Be Used While
We Start Writing For Preparing For Examination or Use For
Future Reference. Note Making Is An Essential Part Of Many
Language It Helps In Our Writing Process.

Why We Making Notes

The Notes Can Be Used For Future Reference
Note Making Can Filter The Key Ideas From What One Has Read And Can Do Away Information And Analysis That Are Not So Useful.
It Can Be Helpful In Revision Work
It Is An Activity Which Can Give Us Point To Point Information

Techniques Of Note Making

The First Significant Thing About Not Making Is That The Reader Should
Read Or Go Through The Reading The Passage Very Carefully And Try To
Figure Out The Key Ideas Main Themes Key Arguments Of Passage

After That Make A Title Of The Passage And The Headings Of The Passage
Heading Should Be Short And Easy To Understand (Usually Three To Four Words)

Under The Heading Of The Passage The Sub Heading Should Come In
Sub Headings Are The Subordinate Or Associated Ideas That Come Under The Heading
That Are Used To Develop The Headings On The Main Ideas Of The Reading orPassage.

Other Significant Things

There Is No Need To Write Full Sentence In Not Making

Abbreviations Should Be Used As Much As Possible

Example U. S. A , U. K.
U. S. S. R Mr. Dr. Govt. Etc

FORMATE OF NOTE MAKING
TITLE

1 Heading……
1.1 sub heading……….
1.2 sub heading……….

2 Heading …………..
2.1 sub heading……….
2.2 sub heading………
Abbr. used………..

Summarising Is The Last Step

And Very Useful Skills
These Skills Help Us Demonstrate Our Understanding
Of A Text And Showcase Our Original Analyses And
Use Of What We Have Read When We Are
Summarising We Should Used Our Own Words.

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LETTER WRITING

Letter Writing Is A Part Of Written Communication And It Is Essential Tool
To Enquire, Complaint, Suggestions And Personal Interaction With our Relatives.

LATER CAN BE

FORMAL

INFORMAL

Formal Letters Are Used For Formal Purpose And Situations Like Those At The Workplace
Example Of Formal Letters Are Applications, Letter To Editor Job
Related Correspondence, Complaint Letters, Suggestion Letters And Other Types Of Official Letters

Informal letters are personal letters used in informal situations
like letter sent to friends relatives or inviting someone's etc.

Parts Of A Formal Letter

Heading : The Name And Address Of The Sender Comes At The Top Of The Letter Whether It Is An Individual Or An Organisation
Reference No. It Is The Number Which Is Specified To A Letter
Date………….
Inside Address : It Is The Name And Address Of The Receiver Of The letter
Subject Line : It Is A Brief One Line About The Subject Of The Letter
Body Of The Letter INTRODUCTION, DETAIL AND CONCLUSION.
Complimentary Close It Is Your Sincerely, Your Truly Are Used Before The Signature Slot.
SIGNATURE SLOT
DESIGNATION
ADDRESS
EMAIL ID
CONTACT NUMBER ETC

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REPORT

Report Is A Formal Structure Pieces Of Writing That Usually Presents The
Finding Of Some Research An Enquiry Or An Information Gathering Process
Report Can Be Of Various Types When It Comes To Writing There Are Two
Broad Categories Under Which Reports Are Written A Short Report And A Long Report
All Project Reports Filled And Visit To Industries And Business Concerns Are Long Report.
Short Reports Can Be Submitted In A Letter Or Memorandum Format

Step Writing Of A Report

Be Clear About The Purpose Of Report Writing Once What For Whom And How Of A Report Are Understood By The Writer
Next Step Is To Collect Appropriate Material Required Including Facts And Data To Prepare A Report
Choose Appropriate Medium Of Language
Choose Simple Words Rather Than Complex Words
Proper heading and subheading with short simple paragraph make a reports more effective
Do not include anything irrelevant it will make the report incoherent. Be specific
Language and grammar accuracy cannot be underestimated go through the whole presentation again to check for errors of spelling and structure
Go back and revise the content again